• Civil Registry issued by the Registrar: All Civil Registries issued by the Registraduría Nacional del Estado Civil, municipal, special and auxiliary Registrar’s offices must be signed by a public official in exercise of his functions at the Registraduría Nacional del Estado Civil, located at Avenida Calle 26 N° 50 – 51 CAN in Bogotá. The hours of service for this office are M-F from 8:00am to 4:00pm non-stop.  
  • Civil Registrys’ or Public Statements issued by Notaries: Must be faithful copy of the originals that lie at the archives of the notary in which the registry was made. In order to be Apostilled/Legalized they must bear the signature of the Notary that has been preciously registered in the data base of the Ministry of Foreign Affairs.
  • Documents signed by Private persons or entities: These documents must be signed by the Notary in which the signature has been registered or to that which the signee presented himself to. The signature that will be Apostilled/Legalized is that of the Notary, which had to be previously registered in the data base of the Ministry of Foreign Affairs.
  • Identification documents:
    • National ID Card (Colombian): To Apostille/Legalize your National ID Card you will only need a readable copy of it. 
    • Minor ID Card (Colombian): To Apostille/Legalize your Minor ID Card you will only need a readable copy of it.  If you have a pink Minor ID Card it will only be Apostilled/Legalized if the signature of the Registrar who issued it is registered in the data base of the Ministry of Foreign Affairs.
    • Foreign National ID Card (Cédulas de Extranjería): To Apostille/Legalize your Foreign National ID Card you will only need a readable copy of it. 
  • Passport: 
    • Conventional Passport (non machine readable): To Apostille/Legalize your conventional passport you will only need a readable copy of it. 
    • Machine readable Passport: This document can only be Apostilled/Legalized online at the Online Apostille/Legalization Service

All documents requiring translation into a language other than Spanish must be translated by an official translator whose signature must be Apostilled or Legalized. Consult here the list of official translators. The Ministry of Foreign Affairs cannot be held responsible for the quality and charges of the hired works. 

Pre-school, Elementary and High School Documents:

Diplomas: They must be signed by the Department or Municipal Education Secretary where the Educational institution is registered.

Other documents related with Education:

  • They must be signed by the Department or Municipal Education Secretary where the Educational institution is registered, or
  • By Notary recognition of the signature with which the document is signed. The stamp of the Notary must state that the signature is identical to the one registered in the Notary, or
  • In the case the signature is not registered in the Notary the signee can proceed to the Notary and ask for signature recognition before the Notary official or if he is a public official register the signature at the Ministry of Foreign Affairs. 

Higher education documents:

  • Diplomas, Curricula and Academic Programs: They must be signed by the Ministry of Education.
  • Other Higher Education Documents:
    • They must be signed by the Ministry of Education, or
    • By Notary recognition of the signature with which the document is signed. The stamp of the Notary must state that the signature is identical to the one registered in the Notary
  • Civil Aeronautics Educational Documents: They must be signed by the Center for Aeronautical Studies (CEA) 
  • SENA, ICFES and ICETEX Documents: They must be signed by the public official of the corresponding entity. 

Non Formal Education Documents:

  • More than 160 hours: Certificates, Seminaries, Workshops and courses with more than 160 hours must:
    • They must be signed by the Department or Municipal Education Secretary where the Educational institution is registered, or
    • Reconocimiento de firma ante Notario Público cuando se encuentre registrada la firma de dicho funcionario. El sello del Notario deberá decir "firma igual a la que se encuentra registrada en la Notaria", or 
    • En caso de no encontrarse la firma del funcionario público se podrá hacer reconocimiento con presentación personal ante Notario Público. 
  • Less than 160 hours: Certificates, Seminaries, Workshops and courses with less than 160 hours must:
    • Must be signed before the Notary where the signature of the legal representative is registered, or 
    • By Notary recognition of the signature with which the document is signed. The stamp of the Notary must state that the signature is identical to the one registered in the Notary, or
    • In the case the signature is not registered in the Notary the signee can proceed to the Notary and ask for signature recognition before the Notary official or if he is a public official register the signature at the Ministry of Foreign Affairs. 

Professional ID Cards: Must be signed by the respective regulation entity.  

All documents requiring translation into a language other than Spanish must be translated by an official translator whose signature must be Apostilled or Legalized. Consult here the list of official translators. The Ministry of Foreign Affairs cannot be held responsible for the quality and charges of the hired works. 

Remember that you can do your Apostille/Legalization online by accessing our 24/7 convenient service. Online Apostille/Legalization

 

  • Catholic Documents issued in Bogotá: The documents must be signed by the Chancery of the Archbishop or the Notary of the Archbishop (Archdiocese of Bogotá).
  • Catholic Documents issued outside of Bogotá: The documents must be signed by the Apostolic Nuncio located in Bogotá.
  • Judicial Personality of other creeds recognized by Colombia: The certificate of judicial personality is issued by the Ministry of the Interior, meaning the document must be signed by a public official of this institution in exercise of his functions. 
  • Other documents from Cults or Creeds recognized by Colombia: Other types of documents such as: certifications and proofs of recognition must be signed by a signature registered in a Notary or the signee must present himself to the Notary. The signature to be Apostilled/Legalized (that of the Notary) has to be registered in the data base of the Ministry of Foreign Affairs.

All documents requiring translation into a language other than Spanish must be translated by an official translator whose signature must be Apostilled or Legalized. Consult here the list of official translators. The Ministry of Foreign Affairs cannot be held responsible for the quality and charges of the hired works.

Remember that you can do your Apostille/Legalization online by accessing our 24/7 convenient service. Online Apostille/Legalization

 

 

  • Residence Certificates or Letters: 
    • Issued in Bogotá: Must be issued by the corresponding local Mayor’s office of your residence. You can request this document online through the webpage of your corresponding local Mayor’s office. The signature to be Apostilled/Legalized has to be registered in the data base of the Ministry of Foreign Affairs.
    • Issued outside of Bogotá: Must be issued by the corresponding Mayor’s office of your residence or the entity delegated for such. The signature to be Apostilled/Legalized has to be registered in the data base of the Ministry of Foreign Affairs.
  • Documents issued by the Family Ombudsman (Defensoría de Familia): must be signed by the Instituto Colombiano de Bienestar Familiar- ICBF.  
  • Documents issued by Family Commissaries in Bogotá (Comisarios de Familia): Must be signed by the Secretaría de Integración Social of the Mayor of Bogotá. 
  • Documents issued by Family Commissaries outside Bogotá (Comisarios de Familia): must be signed by the Mayor or the public official delegated by the Mayor for such. 
  • Health Documents: such as: medical certificates, clinical history, resolutions to exercise as a health professional, vaccination records must be signed by the Health Secretary in which the professional who issues the document is registered in. 
  • Documents issued by the Chambers of Commerce (Certificates of Existence and Legal Representation of Societies): Must be signed by the Superintendence of Industry and Commerce (Superintendencia de Industria y Comercio). 
  • Documents signed by judges: must be signed by the Judicial Administration Center (Centro de Administración Judicial) of the Consejo Superior de la Judicatura. 
  • National Military ID (Armed Forces and Police): The certification issued by the Recruitment Direction and Reserve Control is required (Dirección de Reclutamiento y Control de Reservas de la Jefatura de Reclutamiento del Ejército Nacional). 
  • Disciplinary Background Certificate: Issued by the Office of the Inspector General (Procuraduría General de la Nación): Obtain the document online at http://www.procuraduria.gov.co/portal/antecedentes.html. The certificate must show the full names of the holder.  
  • Fiscal Responsibility Backgrounds Certificate: Issued by the Office of the Comptroller General (Contraloría General de la Nación): Obtain the document online at http://www.contraloria.gov.co/ . The certificate must show the full names of the holder.  
  • Foreign National Criminal Background Certificate: Foreign nationals must present themselves to the SIJIN or DIJIN and request their background certificate.  

All documents requiring translation into a language other than Spanish must be translated by an official translator whose signature must be Apostilled or Legalized. Consult here the list of official translators. The Ministry of Foreign Affairs cannot be held responsible for the quality and charges of the hired works. 

 

Remember that you can do your Apostille/Legalization online by accessing our 24/7 convenient service. Online Apostille/Legalization
 
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